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Posted: Wednesday, December 20, 2017 12:09 AM



About ChangeLab Solutions

ChangeLab Solutions is a non-profit organization that creates innovative laws and policies to ensure everyday health for all, whether that’s providing access to affordable, healthy food and beverages, creating safe opportunities for physical activity, or ensuring the freedom to enjoy smoke-free air and clean water. Our solutions address all aspects of a just, vital and thriving community, like food, housing, child care, schools, transportation, public safety, jobs, and the environment.

For more information about how we create healthier communities for all through better laws and policies, see

Position Summary
The Administrative Associate is responsible for supporting processes to ensure that projects are launched, implemented and completed on time, on budget, and in compliance with regulations and contract terms, through accurate and timely processing and communication of a variety of project information. As a member of the Finance team, the Administrative Associate will assist the Project Systems Manager with the preparation, monitoring and updating of project budgets and work plans, monthly projects reports and forecasting project activity.

Key Responsibilities
● Support the provision of accurate project data to project managers and organizational management;
● Support project launches, status updates and close-outs;
● Assist the finance team in successful execution of government grants with respect to scopes of work, proposals, reports and compliance;
● Provide administrative support to project management initiatives related to process and systems development.

Required Education, Experience, and Skills
● Excellent organizational skills with attention to detail and a high level of accuracy;
● High level of proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook (experience with Salesforce is a plus);
● Strong communication skills, both written and oral, with experience recording accurate meeting notes and proofreading spreadsheets;
● Experience working with data systems (e.g., time tracking, CRMs, etc.);
● Experience with outcomes tracking and reporting.
● Minimum of a Bachelor’s Degree plus 5 years work experience. Relevant work experience may be substituted for a formal degree.

Required Personal Attributes
● A true team player who is willing to support and collaborate with others;
● The ability to communicate well with staff across the organization;
● Extremely detail oriented with a talent for handling multiple priorities and tasks in a fast-paced setting.

Desired Skills and Attributes
● Competency working with basic financial information and concepts;
● The ability to follow and document current and developing processes;

A successful candidate will embody the organization’s core values:
Collaboration: We create strong working partnerships internally and externally.
Authenticity: We support bringing one’s whole self to work.
Excellence: We are passionate about producing high-quality work to advance our shared mission.
Innovation: We drive both practical and visionary law and policy solutions to public health problems.
Equity: We believe in a shared vision of health for all.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social and intellectual diversity. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths and experiences in this area.

Compensation, Benefits, and Perks

● Work with a group of professionals who are committed to a shared mission;
● Fiscally stable organization;
● Office location in the heart of Uptown Oakland;
● Funds for training and professional development;
● Telecommute policy;
● Great benefits: medical, dental, vision, and long term disability insurance, life insurance, tax sheltered annuity retirement plan, commuter benefit and a flexible spending account;
● Generous PTO package;
● This is a full-time position. Salary range is $52K – $58K per year.

None specified

No requirement

Please e-mail a cover letter and résumé to Please include Administrative Associate in the subject line of the e-mail.

Incomplete applications will not be considered. No phone calls, please.

• Location: East Bay, Oakland

• Post ID: 87608037 eastbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018