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Posted: Tuesday, September 26, 2017 7:31 PM

Executive Assistant The Position: The Executive Assistant provides high level, confidential, administrative support to one or more executives. This includes scheduling, preparing reports, handling information requests, taking minutes of important quality committees, assisting with presentations and board level correspondence/plans. The duties below are more comprehensive in nature. DUTIES AND RESPONSIBILITIES: - Provide administrative support to one or more executives on all related executive matters and projects. - Schedule and manage complex calendars. - Arrange and coordinate travel plans and associated meeting requirements. - Reconcile invoices and expense reports. - Coordinate staff meetings and events for senior level staff, internally and externally, including creating/distributing agenda and supporting materials, taking minutes and coordinating follow up activity. - Serves as information resource on department, division, and organization policies and procedures especially as it relates to general and medical group operations. - Assists in special projects and research for routine and ad hoc items. - Collaborates as a team member with other executive assistants and staff and provides back up support when needed. - Performs other duties as assigned. EDUCATION/QUALIFICATIONS: - BA/BS degree or equivalent practical experience - Expertise in MS Outlook, Word, Excel, and PowerPoint - Minimum of three years- experience of high-level, complex executive administration work in a dynamic and fast-paced environment - Experience in health care desired - Expertise with Microsoft Office: Word, Excel, PowerPoint, and other tools - Ability to work discreetly with highly confidential information - A self-starter with the ability to execute against multiple projects and deadlines - Must be able to work independently, produce work-product of the highest quality and accuracy and take ownership for all assigned responsibilities - Must have highly developed coordination/organizational, administrative, communication (verbal and written), and customer service skills - Excellent communication skills involving high-level communications with internal and external contracts; ability to listen and simplify details depending on target audience; ability to influence others, manage conflict appropriately, know when to delegate issues upward - Ability to prioritize projects and deadlines - Direct experience dealing with sensitive and conflicting situations in a diplomatic, team-like manner - Proven experience creating spreadsheets and composing/creating content, texts and special reports - Proven time management skills Location: Oakland, CA Work Schedule: 8am - 5pm Monday thru Friday Pay Rate: 30/hr


• Location: East Bay

• Post ID: 83268507 eastbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017