Home > Oakland/East Bay jobs > Oakland/East Bay administrative/office

Posted: Tuesday, September 26, 2017 7:30 PM

Brighter futures start here. Welcome to BrightView. We're a team of talented professionals, driven by results and relationships, and committed to taking care of each other, clients, and communities. BrightView was recently formed through the combination of landscape industry pioneers and leaders, Brickman and ValleyCrest. This defining event united more than 140 years of experience, an extraordinary portfolio of high-profile projects and clients, and a vast, national network of expertise and innovation. As one and true to our name, we're reinventing the industry while affording our 22,000+ team members access to the most comprehensive training, resources, benefits, mentorship, and opportunities for career advancement. A brighter future is in your hands. We're currently seeking an Office Administrator. The Office Administrator supports the branch team and Branch Manager by efficiently and effectively handling the administrative functions of the Branch. Office Administrators serve as the key contact point for employees, clients, region, and corporate. Position location: Pleasanton, CAWhat you'll do: Responsible for coordinating and completion of all administrative tasks at a branch Hiring, training, managing and terminating (if necessary) branch administration staff Manages the branch Human Resources employment documents including: New Hire Paperwork, terminations, and seasonal layoffs I-9 Employment Eligibility Verification, E-verify (if required) and Affirmative Action Maintaining employee files according to Company policies, state and federal guidelines Administering benefits process for the branch - including new hires, insurance enrollment and answering general questions Administering drug test process - sending employees or new hires for pre-employment, post-accident or random drug test and recording results in accordance with Company policies and procedures Processing Payroll ensuring that time is entered accurately, efficiently and according to Company and governmental guidelines. Accounts Payable - coding invoices, processing credit card payments, reviewing for accuracy, obtaining approvals, processing for payment and filing paid invoices Accounts Receivable - monthly billing, extra work billing, collection calls, processing and understanding various Accounts Receivable Reports. Administer job files and contract review/execution process Providing support to cover phones when needed Demonstrating role model behaviors on ethics and integrity as well as promoting company culture and values. Special projects- including reviewing and auditing files, assisting with bids or proposals as needed, scheduling and planning meetings, ordering supplies and contacting maintenance or repair professionals for office equipment as needed. Skills we're seeking: Minimum 3 years general office administration experience with 3 years of experience managing employees. Experience with Accounts Payables and Receivables is required Proficient with computer software programs including MS Office suite (Word, Excel, Outlook and PowerPoint) Experience in processing confidential information and understanding privacy laws and Company policy governing employee information Bilingual English/Spanish is a plus Perks: Competitive salary Paid time off Medical, dental, and vision insurance BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer. PI99325894


• Location: East Bay

• Post ID: 83251152 eastbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017