search
Home > Oakland/East Bay jobs > Oakland/East Bay administrative/office

Posted: Tuesday, November 28, 2017 12:07 AM

Reply

Dublin Partners in Education

6379 Clark Avenue

Dublin, CA 94568


GENERAL DESCRIPTION SUMMARY: Dublin Partners in Education (DPIE) is looking for an energetic professional to provide general office support for DPIE’s fundraising and programs, as well as our Enrichment Academy. You will be responsible for performing a variety of administrative duties to ensure the success of DPIE’s mission. Answer incoming phone calls and greet visitors to ensure they are directed to the appropriate staff member. Primary processor for accounts payable and receivables for the organization to be processed through QuickBooks, as well as support for payroll processing through ADP. Must demonstrate tact, diplomacy, discretion, independent judgement, and initiative on assignments. This position will report to the DPIE Staff Supervisor and will work in the reception area of our DPIE offices. This is an hourly part-time position with no benefits.

ESSENTIAL JOB FUNCTIONS: The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment. • Team player to provide administrative support to Funding & Programs Coordinator, Academy Superintendent, and Academy Program Manager. • Type, proofread, and process a variety of documents including general correspondence, agendas, memos, and reports. • Act as receptionist; answer the telephone and assist visitors, providing information on DPIE activities; refer inquiries as appropriate. • Work with and manage confidential information, requiring the exercise of considerable discretion, judgement, tact, and diplomacy. • Responsible for accurate and timely accounting records in QuickBooks, including but not limited to reconciling and logging deposits, remitting checks, reconciling bank and credit card accounts, invoicing vendors, and recording payroll withdrawals and tax payments. • Coordinate check signers and communicate disbursement of funds. • Assist Board Treasurer in preparation of financial statements and financial reporting for monthly Board meetings and as requested. • Assist Academy Superintendent in preparing financing reporting to present at Board meetings. • Setup personnel in ADP for payroll processing. • Process payroll for STEM & STEAM Academy administration, faculty, and staff. • Prepare timely handouts/packets for Board of Directors meetings. • Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. • Receive, sort and distribute incoming and outgoing mail. • Build and maintain positive working relationship with co- workers, Board Members, community and local business, using principles of good customer service. • Perform other duties as assigned in support of DPIE and the STEM and STEAM Academy.

Requirements: • Strong work ethic with a sense of urgency and professional demeanor. • Passion for public education and the ability to support the Mission of DPIE. • Proficient knowledge of Microsoft Word, PowerPoint, and Excel. • Accuracy and ability to focus on details is required. • Understand and carry out both oral and written directions. • Knowledge of QuickBooks and general accounting. • Outstanding written and verbal communication skills. • Demonstrated successful experience organizing files, problem solving, and multitasking. • Knowledge of office practices, procedures, and equipment, including professional correspondence, telephone etiquette, and public relations. • Ability to work independently and effectively with minimum supervision. • Exercises good judgement and discretion in analyzing and problem solving. • Ability to maintain complete confidentiality of all administrative information.

Benefits: Hourly part-time Monday thru Friday position with no benefits.

Salary: $18.00 to $20.00 per hour

Special Instructions: Email your cover letter and resume to Rich@dpie.org

https://www.dpie.org/careers/office-admin/?_ga=2.195568108.1580283791.1508962994-1215305078.1487100474

Contact: Katherine Utsumi

• Location: East Bay

• Post ID: 85428047 eastbay
eastbay.backpage.com is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017 backpage.com