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Posted: Sunday, July 23, 2017 12:04 AM


Program Manager and Administrator for Gaia Girls Passages

Applications accepted on a rolling basis, final deadline June 19

Position begins on July 1

Gaia Girls Passages builds confidence and empowerment in girls through long term mentoring in coming of age nature based groups. All of our school year programs and summer camps offer a combination of nature connection, social and emotional intelligence skills, coming of age topics and experiences, and building community.

We are looking for an experienced Program Manager to organize and coordinate programs. We are seeking someone to start at 20 hours per week in this position with the potential for growth. Candidate should be passionate about our mission and ideally has experience working for a girls or nature-based organization, has experience managing programs and excellent leadership skills, works well with others, can take initiative on their own, and has a familiarity with the digital and online formats that we use or willingness to learn. Candidate must demonstrate ability to both think creatively and have a knack for taking care of details in an efficient and organized way.

The hiring of this position will allow for Gaia Girls to maintain current programs and grow in the following ways: transition to a non-profit organization, increase our summer offerings, and widen the ethnicities and economic status of the populations that we serve, which we will be piloting in an afterschool program in an Oakland elementary school.

Specific Roles and Responsibilities will include:

Program Coordination: Manage school year programs and summer camps

· Work closely with Director to determine which and how many groups and summer camps will be offered each season
· Schedule and market open houses
· Create job announcements for new Aunties
· Coordinate schedules for Mama bear meetings
· Liaison with the Lead Auntie for each group throughout season
· Set up staff trainings
· Other staff management duties TBD

Infrastructure: Purchase, organize, and track infrastructure needs

· Purchase supplies when needed for office or program
· Support staff in acquiring supplies needed for onsite programming
· Program leads will also be responsible for tracking their inventory

Registration Administration: Track all program registrations and help customers with registration questions

· Create registration forms for new programs
· Encourage all program participants to register by deadline
· Track payments and follow up with late payments
· Help registrants with any questions or problems they have with the registration process
· Maintain database of all Gaia Girls current and previous participants as well as inquiries and mailing list

Marketing and Communications: Stay connected to our greater audience and community through social media and our website

· Update and keep an online presence on social media
· Input text and photos and format monthly MailChimp newsletters
· Input new contacts into mailing list when necessary
· Use WordPress to make updates on our webpages when needed

Office based skills desired:

Facebook and other social media platforms
Google forms, documents and spreadsheets
Online Registration Program (we use Active)
Writing and editing skills

Ways that this job could evolve/change over time:

Hours could increase to 75% or full time within the year
Depending on skill set, candidate may focus more on one of these areas, and we may hire someone else to take care of an area that candidate is not as skilled in
Gaia Girls welcomes your creativity and passion and if you are someone who has a lot of programmatic and leadership experience, you could also work on the ground with the girls, and help to develop and grow our curriculum and trainings

Please be sure to look through our website and be familiar with our offerings and then send your cover letter and resume to

• Location: East Bay

• Post ID: 68300723 eastbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017