Posted: Friday, January 5, 2018 1:03 PM
Our client, a world leader in Pharmaceuticals and In:Vitro Diagnostics (IVD) tools, is seeking an Administrative Associate"
:Provides varied and moderately complex administrative support to the clients Administrative team and the assistant to the Sr. Executive Administrator to the President.
:Provides extensive budget support by entering POs tracking invoices, providing monthly summaries of budget status with cost center owners, coordinating with procurement and legal, and in supporting budget planning.
:Collects and prepares information for use in discussions, meetings or projects, and prepares presentation materials.
:Performs varied and moderately complex administrative support functions, relieving manager of administrative details and requiring knowledge of department policies, practices and procedures. Completes assignments that may require attendance at and documentation of meetings.
:Prepares memos, reports, spreadsheets and presentations.
:Coordinates domestic and international conference calls. Reviews and prioritizes incoming mail, and replies directly to general routine inquiries. Sets up and maintains files, documents and logs.
:Screens incoming calls and takes messages. Gathers information from various sources, and compiles data to prepare reports.
:Schedules meetings and appointments.
:Coordinates national and international travel arrangements; may compile expense reports for submission
:Purchases office supplies. Enters data into SAP and uses system to track purchase orders and/or budget
:Serves as information resource on department, division, and organization policies and procedures. Keeps abreast of changes, and assists manager in implementing new/revised procedures.
:Strong word:processing and presentation applications skills.
:Ability to handle confidential matters.
:Ability to work independently on multiple tasks.
:Strong organizational skills.
:Demonstrates flexibility in meeting changing priorities which may require working overtime.
:Professional demeanor in all verbal and written communications.
:Strong interpersonal skills and a customer service orientation.
:Familiarity with SAP a plus.
:Bachelor's degree in related field, or equivalent combination of education and work:related experience.
:Minimum 0:3 years of related experience required
Please respond with your updated resume and contact information to
• Location: East Bay
• Post ID: 92995382 eastbay